WEBVTT 00:00:00.930 --> 00:00:03.060 Hey everybody it's Suzanne Delahanty your 00:00:03.060 --> 00:00:05.400 alternative media and assistive technology 00:00:05.400 --> 00:00:08.410 specialist at Crafton Hills College. Right now I'm 00:00:08.410 --> 00:00:11.040 going to show you a very quick demo on how to add 00:00:11.970 --> 00:00:15.630 actual captions to your PowerPoint presentations. 00:00:15.750 --> 00:00:20.190 So this is quite easy if you have activated your 00:00:20.580 --> 00:00:24.840 Microsoft 365 Office account that is through our 00:00:24.840 --> 00:00:27.780 school either Valley or Crafton Health College 00:00:28.060 --> 00:00:31.350 through San Bernardino Community College District. 00:00:31.830 --> 00:00:35.250 So as you know after you log into your account 00:00:35.640 --> 00:00:38.730 which is accessible on our main home page under 00:00:39.630 --> 00:00:44.190 log ins and you click on Office 365 right above 00:00:44.190 --> 00:00:48.270 the email log in for students. And so it would 00:00:48.270 --> 00:00:50.010 take you does this page showing all your 00:00:50.010 --> 00:00:52.470 applications that are available with our 00:00:52.470 --> 00:00:56.100 subscription to Microsoft 365. And as you can see 00:00:56.160 --> 00:00:59.190 I have a PowerPoint icon here as well as many 00:00:59.190 --> 00:01:02.910 others. So what you can do is you can jump right 00:01:02.910 --> 00:01:06.900 into that and make a brand new file with this 00:01:06.990 --> 00:01:10.830 online version of PowerPoint or you can open 00:01:10.830 --> 00:01:13.170 existing file. So that's one thing to do. I'm 00:01:13.170 --> 00:01:15.810 going to go ahead and open this existing file here 00:01:16.350 --> 00:01:19.740 which I've already created. And what I'd like to 00:01:19.740 --> 00:01:25.320 do is I'd like to caption this accessibility demo 00:01:25.350 --> 00:01:28.680 PowerPoint that I have been using for a while. So 00:01:28.710 --> 00:01:32.220 I will show exactly how I will do that. So by the 00:01:32.220 --> 00:01:35.850 way this only works in the online version of the 00:01:35.850 --> 00:01:39.180 school's subscription for Microsoft 365. It will 00:01:39.180 --> 00:01:43.200 not work on a desktop version and lets you have a 00:01:43.200 --> 00:01:46.440 particular version that you paid for. And it's a 00:01:46.440 --> 00:01:49.170 lot of detail to get into that. So let's just move 00:01:49.170 --> 00:01:53.310 on to the captioning. So what's going to happen 00:01:53.310 --> 00:01:57.600 here is I'm going to have my usual work tools. And 00:01:57.600 --> 00:02:00.990 the most important thing is to make sure that this 00:02:01.110 --> 00:02:04.920 ribbon feature that shows you a very simple ribbon 00:02:06.360 --> 00:02:10.170 you don't want to touch that fits audience 00:02:10.200 --> 00:02:12.840 simplified. You want to undo it and just have it 00:02:12.840 --> 00:02:17.520 be the full version of the regular ribbon which is 00:02:17.520 --> 00:02:22.410 to the left. So I'm going to say cancel there. I 00:02:22.410 --> 00:02:25.830 would like to have the regular ribbon and then I'm 00:02:25.830 --> 00:02:30.080 going to be able to see. All these different menu 00:02:30.080 --> 00:02:35.180 items and at the very far right next to hell is 00:02:35.180 --> 00:02:39.110 the view item and right in there if you highlight 00:02:39.110 --> 00:02:42.020 that you will see used subtitles. So you're 00:02:42.020 --> 00:02:45.020 actually going to click that. And then under 00:02:45.020 --> 00:02:47.630 subtitle settings you will have to click on this 00:02:47.630 --> 00:02:51.890 little tiny down arrow. You'll have to select the 00:02:51.890 --> 00:02:55.880 language that is actually spoken by the presenter. 00:02:55.880 --> 00:02:58.550 And of course unless you're doing a foreign 00:02:58.550 --> 00:03:01.610 language presentation you're going to hit English. 00:03:02.330 --> 00:03:06.650 And then there's another setting. It can actually 00:03:06.650 --> 00:03:09.470 translate to a different language. So if you're so 00:03:09.470 --> 00:03:12.080 inclined or have a class where that would be very 00:03:12.080 --> 00:03:15.770 helpful. But like an ESL class or something like 00:03:15.770 --> 00:03:19.580 that you could select an alternative version from 00:03:19.580 --> 00:03:22.160 list here and it will actually translate the 00:03:22.160 --> 00:03:26.540 spoken word into subtitles or actually close 00:03:26.540 --> 00:03:29.840 captions that are in that language. So we're gonna 00:03:29.840 --> 00:03:34.280 leave that in English for now. And at this point 00:03:34.280 --> 00:03:38.000 since this is already a created PowerPoint that's 00:03:38.000 --> 00:03:43.340 very short. Go ahead and just start playing it and 00:03:43.340 --> 00:03:44.750 speaking and narrating. 00:03:49.100 --> 00:03:53.150 So it says starting to my subtitles. And I say 00:03:53.150 --> 00:03:56.900 welcome. I'm Suzanne Delahanty and I'm with 00:03:57.620 --> 00:04:00.350 Crafton Hills College alternative media and 00:04:00.350 --> 00:04:04.010 assistive technology specialist with the Disabled 00:04:04.010 --> 00:04:06.830 Students Programs and services. And I'd like to 00:04:06.830 --> 00:04:10.790 introduce you to universal design and technology 00:04:11.990 --> 00:04:15.200 so you would just normally click to your next 00:04:15.200 --> 00:04:19.490 slide and it will continue doing your auto 00:04:19.490 --> 00:04:23.240 captioning for you. And this also works if you are 00:04:23.240 --> 00:04:29.090 doing a live presentation perhaps maybe online VR 00:04:29.110 --> 00:04:33.770 zone. And what's great about that is it is very 00:04:33.770 --> 00:04:37.340 hard to get live captioning. It is very expensive 00:04:37.340 --> 00:04:39.920 normally. But this will allow you to do it if 00:04:39.920 --> 00:04:43.940 you're able to record your session with another 00:04:44.030 --> 00:04:48.950 tool. So hopefully you find this useful. I know I 00:04:48.950 --> 00:04:51.890 did. And if you want to get out of the PowerPoint 00:04:51.890 --> 00:04:55.010 on 365 all you have to do is hit the escape key. 00:04:57.030 --> 00:05:02.570 And now we will have captioned. Transcripts as 00:05:02.570 --> 00:05:05.630 well inside of there. And I hope that you found 00:05:05.630 --> 00:05:07.290 this useful. Have a great day.