Hey everybody it's Suzanne Delahanty your
alternative media and assistive technology
specialist at Crafton Hills College. Right now I'm
going to show you a very quick demo on how to add
actual captions to your PowerPoint presentations.
So this is quite easy if you have activated your
Microsoft 365 Office account that is through our
school either Valley or Crafton Health College
through San Bernardino Community College District.
So as you know after you log into your account
which is accessible on our main home page under
log ins and you click on Office 365 right above
the email log in for students. And so it would
take you does this page showing all your
applications that are available with our
subscription to Microsoft 365. And as you can see
I have a PowerPoint icon here as well as many
others. So what you can do is you can jump right
into that and make a brand new file with this
online version of PowerPoint or you can open
existing file. So that's one thing to do. I'm
going to go ahead and open this existing file here
which I've already created. And what I'd like to
do is I'd like to caption this accessibility demo
PowerPoint that I have been using for a while. So
I will show exactly how I will do that. So by the
way this only works in the online version of the
school's subscription for Microsoft 365. It will
not work on a desktop version and lets you have a
particular version that you paid for. And it's a
lot of detail to get into that. So let's just move
on to the captioning. So what's going to happen
here is I'm going to have my usual work tools. And
the most important thing is to make sure that this
ribbon feature that shows you a very simple ribbon
you don't want to touch that fits audience
simplified. You want to undo it and just have it
be the full version of the regular ribbon which is
to the left. So I'm going to say cancel there. I
would like to have the regular ribbon and then I'm
going to be able to see. All these different menu
items and at the very far right next to hell is
the view item and right in there if you highlight
that you will see used subtitles. So you're
actually going to click that. And then under
subtitle settings you will have to click on this
little tiny down arrow. You'll have to select the
language that is actually spoken by the presenter.
And of course unless you're doing a foreign
language presentation you're going to hit English.
And then there's another setting. It can actually
translate to a different language. So if you're so
inclined or have a class where that would be very
helpful. But like an ESL class or something like
that you could select an alternative version from
list here and it will actually translate the
spoken word into subtitles or actually close
captions that are in that language. So we're gonna
leave that in English for now. And at this point
since this is already a created PowerPoint that's
very short. Go ahead and just start playing it and
speaking and narrating.
So it says starting to my subtitles. And I say
welcome. I'm Suzanne Delahanty and I'm with
Crafton Hills College alternative media and
assistive technology specialist with the Disabled
Students Programs and services. And I'd like to
introduce you to universal design and technology
so you would just normally click to your next
slide and it will continue doing your auto
captioning for you. And this also works if you are
doing a live presentation perhaps maybe online VR
zone. And what's great about that is it is very
hard to get live captioning. It is very expensive
normally. But this will allow you to do it if
you're able to record your session with another
tool. So hopefully you find this useful. I know I
did. And if you want to get out of the PowerPoint
on 365 all you have to do is hit the escape key.
And now we will have captioned. Transcripts as
well inside of there. And I hope that you found
this useful. Have a great day.