Hi this is Suzanne, and I'm going to make a quick
demo on how to launch your captioning from within
a Zoom meeting for the purpose of providing
captioning to a student in the DSPS department.
The first thing is, you must have your Zoom
meeting already launched; then you'll be able
to do it. You will first go into your meeting here.
I am going to go to the "more" button on the
controls at the bottom, which is at the bottom
right, generally next to the word "end", and I will
click on that["More"]. Then on the Pop-Up menu you will
see an option for "closed captions"; and once you
click on that, you will see this window pop up.
You will need to select the one that says "Use a
third party," (Meaning closed captioning service). All
you need to do is click this button one time.
And as you can see it has copied what's called the
"API token" to your clipboard; which means that you
are ready to "paste" it. It is a text code that
you've copied, and we'll be ready to paste it in an
email. So that is already done. If you click it at
any time it will re-copy it, and then you can go out
of that. So, I already have an email ready. You can
have it ready before or after you do this; either
way. But I've already created an email here.
And I've saved a template or a draft of it. And what
you do is, I've saved what I want to send in advance,
and I just reuse it. As what you want to do is
you're sending this API token in an email to the
AI-media people that we use for captioning. And so
the most important thing to do is in your typing
area, you want to paste it. So you're going to go up
to "edit" and then "paste". You can use "control
V" as well as a shortcut. And what you see is a
bunch of computer code. This is all you need to do.
You're going to type that right. Or excuse me pace
that right into your e-mail and make sure. And the
subject for email. It says API token for your
session and then you put your sister's name and
the start time to remind the capturers what it is
for. And then you could put craft in his college
or something to that effect. So they are even more
clear on which school it for. And then below I
have all the course information already typed out.
So on instructions. But you need to make sure you
list the name the course the start time your name
being the professor. And when it's expected to go
through and so forth. And you would make sure you
put in the Zoom meeting information that you've
also provided your students which if it has a
password you need to provide that as well. And
then secondly you're going to make sure that you
are sending this to the captioners so they can get
this API code. That's all they're looking for. That's
all they need. So you can type "control "C or
you can select copy (in the edit menu). Appear to get that e-mail in
there. And then you're gonna go ahead and paste
that in here. Control V is a shortcut. And then
you also want to see see me. And the reason for
that is, I am going to overlook the meetings until
you feel comfortable with all this. So once you've
addressed it to me and the Captioners at AI Media,
and you have that API token in there, you're
simply going to hit "send". And that is all you need
to do. And I am going to go ahead and move this
over so I can send it. And I'm not going to
actually send because the meeting hasn't started
yet. But that is all you need to do is send your
caption request through e-mail that way and they will log
on. You want to make sure to do this about 10
minutes early so that they can connect to the
meeting in time to get the captions set up and
ready. So that's it. If you have any further
questions please let me know. Have a great day.