Scott McAfee: Hello everyone and welcome to another academic accommodation Center training video.
Scott McAfee: Today i'm going to be focusing on the accessibility components of both zoom and canvas and i'm also going to review some of the basic navigational features of both zoom and canvas.
Scott McAfee: So without further ado let's go ahead and begin So the first thing you might be asking yourself, is what is canvas.
Scott McAfee: Well canvas is what we refer to as a learning management system or an out, excuse me LM s.
Scott McAfee: What this means is this is basically your digital classroom so when you visit on campus you walk to a classroom walk inside of it sit down.
Scott McAfee: instructor lectures hands out papers those types of things canvas is the digital version of that even if you're taking a face to face class so you're not taking any online classes, you will still have access to canvas This is how the bulk of instructors.
Scott McAfee: give out documents assignments.
Scott McAfee: process quizzes those types of things so canvas is something you will interact with when you are taking classes here at college of the canyons now within canvas.
Scott McAfee: You will access zoom So what is zoom well zoom is how we meet inside these digital classes.
Scott McAfee: So we access our coursework through canvas and within canvas we will find the zoom links to meet synchronously with other classmates maybe we're accessing recorded or archived zoom videos.
Scott McAfee: If you are taking online instruction over this coming semester, you will most likely to encounter zoom that's how you're going to meet with everyone else in the class.
Scott McAfee: So now we know what canvas and zoom are, and this is our learning management system that we go into to find all of our courses and once we're in our course we find zoom which we use to communicate through live video and audio to our instructor and our colleagues.
Scott McAfee: i'm now going to talk about some of the basic accessibility features within zoom and canvas we're going to start off with zoom.
Scott McAfee: Now zoom doesn't have too much to offer in terms of accessibility, but what it does offer it does well and i'm talking about.
Scott McAfee: The ability to connect via multiple audio streams and also the ability to live caption synchronously those audio streams so let's start off with connecting your audio when you join a zoom session because you have choices.
Scott McAfee: Now, your first choice is to select computer audio and that's a setup where you might be sitting down in front of a laptop or a desktop.
Scott McAfee: And that laptop or desktop has a web camera and microphone on it, or it could just have a web camera and you're using your.
Scott McAfee: headphones as a speaker and the headphones have a microphone on it there's all kinds of setups when you're using computer audio.
Scott McAfee: But the point being you are using all the technology on your computer, whether that be headphones that are connected through bluetooth and a microphone.
Scott McAfee: A web camera computer speaker is, whatever your setup is.
Scott McAfee: So you would log into zoom so that computer audio and you would hear the sound coming through your computer or, if you have speakers set up your speakers, or if you have headphones plugged in with your bluetooth will hear through your headphones and.
Scott McAfee: it's using your computer technology, however, that might not be possible, or convenient for some people, so there's another option here and that's using a phone call.
Scott McAfee: So when you log into zoom you get to select I want to use computer audio or phone call, if you would like to use your phone for both the audio and microphone component of your zoom session then you'll want to let click on phone call.
Scott McAfee: When you do that you'll see a bunch of numbers listed that you can choose to dial and all the Informations there your meeting ID and participant ID put in that information over the phone.
Scott McAfee: And that will link your phone line to the zoom session for the duration of the zoom meeting so you can speak into your phone and everyone in the zoom meeting will hear you and you'll be able to hear everybody through your phone.
Scott McAfee: So those are the two options, you have now there is a third option, this is kind of a mixed option and that's using both your PC or laptop and your mobile device or mobile phone.
Scott McAfee: Some students like this for the flexibility right So if you needed to position, a microphone in a unique place or there wasn't a lot of room.
Scott McAfee: And you might want to use this particular setup so some students will use their mobile device or their cell phone and they will log into a zoom session using that device.
Scott McAfee: And they use that as their microphone Okay, so when you do it this way you log in with your cell phone and you stop or mute your video all your cell phone is serving as at this point is a microphone okay.
Scott McAfee: Next, you use your laptop or desktop and you log into zoom using that and this time you are using your computer just for your camera.
Scott McAfee: So your phone is serving as the microphone and your computer laptop desktop is serving as your camera.
Scott McAfee: So, if your phone you're going to have to mute the video so we don't see two videos and for your laptop or desktop you want to mute the microphone so we don't hear you from two places.
Scott McAfee: So these are the various ways we can access zoom we can access it using our computer technology only headphones speakers and microphone.
Scott McAfee: Or we can access zoom using our phone, so we can hear and speak to people a third kind of mixed way of accessing zooms depends on your desired beads that would be using a phone and a web camera making sure you're muting one and stopping the video on the other.
Scott McAfee: Oh okay so let's talk about the other accessible component of.
Scott McAfee: zoom there's not much else going on with.
Scott McAfee: The audio and cameras set up.
Scott McAfee: The other accessible component of zoom that we have your college of the canyons is live synchronous captioning so a few caveats here before I jump into this.
Scott McAfee: If you enjoy having live captions because they enhance your accessibility or your access to the speaker than this is a great tool it's a very good at what it does.
Scott McAfee: In most situations, however, if you are a wholly and entirely dependent on captions to access all of this information.
Scott McAfee: Then I don't recommend using this in fact I recommend you email your instructor as soon as possible, letting them know hey i'm going to need live captioning for all of our zoom sessions.
Scott McAfee: You can also email me Scott MAC thea canyon.edu I can always contact the instructor on your behalf.
Scott McAfee: And we can get those live captions set up for you they'll be higher quality there'll be more dependable they'll be typed by a human.
Scott McAfee: So this live synchronous captioning that i'm showing you now is really for those who just do better with captions but don't necessarily need them.
Scott McAfee: Okay, because this is all done by software there's not an actual human being sitting there typing these so the error ratio well not terribly high can be high.
Scott McAfee: Depending on the audio quality, the number of speakers Internet connectivity all those things, so I just want to put that out there before we jump into this, that this is an amazing tool but it's not the only tool for captioning.
Scott McAfee: So keep that in mind okay let's get into this, so if you log into zoom and you look down at your control panel towards the right that's three from the right.
Scott McAfee: You see a CC or closed captions button, you are in luck, it means your instructor has activated the automatic or synchronous captioning.
Scott McAfee: Now I teach instructors how to do this on the daily so they should be doing that, but if not, you can always type them a quick email or send them a little message in the chat asking them to turn it on.
Scott McAfee: Now I always have my turned on so as a student that's what you will see when you log in you'll see that little CC button and that's the synchronous captioning button.
Scott McAfee: So when you tap on that button you'll see three options pop up the first option is show subtitle.
Scott McAfee: Now show subtitle will show you the live captions for subtitles right underneath the speakers image, so if.
Scott McAfee: You have an instructor and they have their camera on and there lecturing, you will see the live captions show up right beneath that speakers image.
Scott McAfee: Now you can left click on that and drag it around so maybe you're in a mathematics class and the captions are blocking a mathematical equation, you can move those around it's no problem.
Scott McAfee: The second option is view full transcript now let's take a look at what this will do.
Scott McAfee: So over here on the left hand side of this division right underneath my main image, there are you'll see the live captions are subtitles they're used interchangeably so live sometimes.
Scott McAfee: Now i've also activated the transcript which is basically subtitles but it shows it as a script with time marks on the right hand side of the screen.
Scott McAfee: You can have one or the other activated at a time, you can have both activated at the same time it's really up to you.
Scott McAfee: Now the third option is subtitled settings and I encourage you to go in there and change the font size and adjust anything that you feel helps you achieve access to the content, so those are the three options in zoom.
Scott McAfee: Besides the multiple audio and microphone connectivity options, you have you also have live synchronous captioning again if you don't see it there, make sure to email the instructor and ask them to activate it.
Scott McAfee: And if you depend entirely on captions for your content, make sure you contact your instructor or me, and let me know when you need it, and I will make those arrangements for you or the instructor will.
Scott McAfee: Okay now let's jump into some of the amazing accessibility features of canvas now campus also has some interesting tools and we're going to start off with the alternate media DEMO.
Scott McAfee: Now, when it comes to alternate media it's.
Scott McAfee: an alternate media is when we take one form of media let's say a word document and we convert that into a different types of media which could be a Braille file.
Scott McAfee: It could be an audio file, or it could just be another form of a document such as converting a word file to a PDF file it's really up to you, and what you want.
Scott McAfee: So this has become a fairly simple process and i'm going to do a little bit of live DEMO for you let's hopefully it's all works and i'm going to go ahead and share my.
Scott McAfee: Internet screen with you my chrome screen here and we are going to go to www.canyons.edu and we're going to log into canvas.
Scott McAfee: Now, probably is going to make me login here or it remembers my credentials let's see.
Scott McAfee: This is going to take a minute.
Scott McAfee: The Internet slow, these are the joys of a live DEMO.
Scott McAfee: As we wait for to login hopefully you take solace in knowing that even your instructors experience slow Internet.
Scott McAfee: Okay, here we are, so you want to go ahead and select your course and for this example i'm just gonna go ahead and select a course that i've already taught and it's summer over here and we're going to select that.
Scott McAfee: Now I want to find a document to show you how this works so i'm going to go ahead and select modules just because that's easier for me.
Scott McAfee: And I know exactly where there's a document that I can show you i'm going to scroll down here and go right to my syllabus and we'll go ahead and click on that.
Scott McAfee: And here we have my syllabus and you can download it so look what happens when I select the download.
Scott McAfee: It says preview download as as or alternative format so i'm gonna go ahead and click on alternative for nuts and here we go here's the original format it's a PDF file.
Scott McAfee: But I can see like html I can choose and he pub full file there's also an electronic Braille file and one of my personal favorites.
Scott McAfee: The audio or MP3 file now, it takes a little while to convert to MP3 so i'm not gonna be able to show it to you, right here.
Scott McAfee: But it'll take maybe two minutes, and then you can listen to the document it's a very, very neat so that's how we do that we'll go ahead and go back to my presentation here.
Scott McAfee: Okay.
Scott McAfee: You know the other very, very, very, very cool settings that are in canvas can be found in one place, and I have a little screenshot here that shows you where that is, however, I am going to do another live DEMO here.
Scott McAfee: and show you exactly how to adjust your canvas settings for full accessibility okay.
Scott McAfee: So the first thing you want to the first thing you want to do is to left click on your account Avatar in the top left hand corner of canvas i'm going to do that.
Scott McAfee: And when I left click it'll bring up a sub, then you want to go down and select settings that's for the top and we left click on settings.
Scott McAfee: down here here's all of our settings don't worry if it looks a little complicated it's going to be very easy.
Scott McAfee: So we're going to go down to this feature options section, and I look at all these great options there down below here don't worry you don't have to search through each of these this is how I do it so i'm going to show you a few.
Scott McAfee: Accessibility settings that you can tinker with just tinker with the ones that work for you, so the first one, I want you to search for it, yes auto show just type that in and it'll pop up and I see this down here.
Scott McAfee: auto show closed captions you're going to want to make sure that that is set to enable I already have mine set to enable, but when you set yours to enabled.
Scott McAfee: It will automatically display those live captions I was showing you earlier, you don't have to request it, you don't have to.
Scott McAfee: activate it anything like that so long as the instructor has those settings in their zoom or in their.
Scott McAfee: In their zoom, you will see them if this is activated so that's a great feature for those who prefer.
Scott McAfee: Live captions let's take a look at another one now a lot of students have asked me about this and i've actually done this myself let's take a look for disable.
Scott McAfee: alert and let's see what comes up there, we go let's take a look at this.
Scott McAfee: They move my control panel, the way that you can't see but there we go Okay, so what this will do is this gets rid of those pesky and annoying timeout for your notifications that always pop up.
Scott McAfee: And they allow you the user as much time as you need to read the notification over and over again, or dismiss it, or whatever you need to do so, I always have that checked.
Scott McAfee: Because those analysis always just appear before I can even read them okay so you'll definitely want to check that out if you're like me and that annoys you.
Scott McAfee: there's another one here, this is along the same lines disable celebration secret itself spell celebration there we go.
Scott McAfee: And along the same lines, this gets rid of those let's get a little description here gets rid of those annoying animations and again just when I left click and select enable, of course, mines already.
Scott McAfee: For my screen reader users, those of us who use jobs or any of those you're going to want to search for disable key and you'll want to disable the keyboard shortcuts, because that will interfere with your screen reader technology.
Scott McAfee: Now there's two more that I think you'll want to know about and this second to last one is high contrast mode, which I use.
Scott McAfee: there's high contrast, and we want to make sure that's on this is a really good for those who have hard time seeing things.
Scott McAfee: And last but not least, again, this is really useful for just spotting things we're going to type in underline links okay.
Scott McAfee: And we're going to make sure that's activated as well, so Those are some of the many.
Scott McAfee: Many accessibility features that you can find buried in canvas but those are the main ones that I have had students contact me about and try to find more information about So those are the canvas and zoom settings let's take a look at one more thing now.
Scott McAfee: I want to kind of wrap all this up by talking about access barriers in general, so whenever you're trying to access online coursework or any type of digital content for your course.
Scott McAfee: You may run into access barriers.
Scott McAfee: If that happens, go ahead and contact your instructor if they don't know that there's a barrier they can't fix it and a lot of times the fixes are very easy so, for example.
Scott McAfee: If you came across a video that you had to watch, for your class and you require captions to watch a video.
Scott McAfee: And, for whatever reason, the captions are not showing up just open up an email type of two years type your instructors email address in there and just say hey Professor so and so.
Scott McAfee: i'm trying to watch this video that you have you have for us but there's no captions there can you activate the captions and usually it's a quick fix.
Scott McAfee: If you like you can also email me Scott back to the academy.edu or the academic accommodation depart excuse me, the academic accommodation department@canyons.edu.
Scott McAfee: And we will be able to assist the instructor if they don't get back to you or they're not sure how to figure it out.
Scott McAfee: Oh okay everyone well, I thank you for your time and watching this video, and if you have any questions if something doesn't make sense to you or you have a follow up question, please go ahead and email me at Scott mcafee@canyon.edu.
Scott McAfee: You can also reach me at area code 661-362-3356 and my office is located in psycho 103 Valencia campus I hope you enjoyed this training and we will see you again real soon.