- And I'll be able to probably distribute this meeting link
to you after we finish up today in case
you want to go back to it.
Before I get into it, it would be
very helpful if you could fill out your name and email
in the link to the Google Doc that I just shared in the chat.
That way I can go ahead and send you
the PowerPoint I'm going to use and the recording
to the presentation as well.
So if you could take a second to do that,
that would be wonderful.
Great.
So I have a PowerPoint ready to go.
It just will help me stay on task.
Before we get started, is there any questions
you want to get out of the way?
Or do you want to do this ask them as we go?
OK.
So I know some of you are going to be muted.
But if you have a question while we're at it,
just unmute yourself and go ahead and speak up.
Or I will be doing my best to monitor the chat as well.
So I'm going to go ahead and share my screen.
Can you see my desktop OK?
- Yeah.
- Awesome.
It's easier for me to work in this mode as opposed
to the full slideshow mode because then I
can't see the chat.
So hopefully this view is OK.
If you have any problems, just let me know.
So for Proctorio, I'm assuming you know maybe a little bit
about it.
And that's why you're here to find out more.
Has anyone used it so far just so I have an idea?
OK.
Awesome.
So I'm going to break it down, start from the beginning.
Some things we're going to go over
today is just talking about what Proctorio is
and how it can help you.
We'll spend some time going through the settings
and learn how to determine which settings are best for you.
What I really like about Proctorio is that you can
customize it however you like.
So some instructors will use their webcam.
They'll require students to use a webcam.
Some require audio.
Some do an ID check.
So it's really up to you about how you want to use it.
We'll also talk about some best practices.
I've been using Proctorio for about three years now.
There's so much it can do.
I still will change up my settings.
And I'm still learning new things.
So I'm happy to share what I've learned.
We'll also learn how to interpret the Proctorio
gradebook, which is separate from the Canvas gradebook.
And then at the end, I have some copy-paste wording for you
that you can feel free to use or not.
But I do have that.
So moving on, what is it?
Proctorio is just a remote proctoring application.
It's fully integrated into Canvas, which is really nice.
Students don't need anything special to use it.
And it's free for them.
So depending on what you require,
if you want to see students--
if you want to require video of seeing students
taking their tests, they might need a webcam.
But as far as Proctorio goes, it's
just a simple download for them.
And then, of course, I'm assuming
you're probably on the call today
because you may have taught in person until recently.
And we no longer have the ability
to give the on-site test and on-site proctoring.
So in the meantime, this is a solution that we can use.
So I mentioned earlier I'm actually full-time
at Coastline College, which is where I've been using this.
So some of what you'll see today and some of the resources
I'll share are actually from Coastline.
But they're publicly available.
So I'm going to send you this stuff.
And I'll refer to this Sylvia's Resource Hub quite a few times.
And I'll share that link later.
But that's a really helpful site that
has a bunch of Proctorio information.
It has startup guides, pretty much everything you need.
So I'll make sure you have that as well.
Also, the views that I'm showing you
might be just a little bit different
because I'm going to show you my Canvas views from Coastline,
but same concept.
So Proctorio can do a bunch of things.
I covered a few here.
But there's more that you can play around with.
So first, you can record video and audio of students
taking an exam, which is nice.
It adds that layer like you are proctoring them but remotely.
Again, it's recorded.
So you don't have to link up times with your students.
It will record students' screen and web traffic as well, which
is really helpful.
I've liked this feature in the past because--
I don't know if you've given online tests before.
But oftentimes a student might say that their internet
went out in the middle of it.
Or maybe their battery died.
By recording their screen and getting Proctorio reports,
we can actually confirm these things,
which is really nice instead of just having
to take them at their word.
Next, we can confirm student identity.
So Proctorio does have a feature where
you can have-- it'll prompt students to hold up their ID
in front of the camera.
And it'll do a facial recognition.
So it'll take a picture of the student,
take a picture of their ID.
And it will alert you in the Proctorio report
if it thinks there's anything suspicious.
Next one is reporting internet or computer issues
to the instructor.
It talks about that a little bit.
But again, that's helpful.
- [INAUDIBLE]
- No.
Kelly, did you have a question?
- Oh, I'm sorry.
I'm going to mute myself.
Sorry about that.
- OK.
I just wanted to make sure.
No problem.
If you do, make sure to chime in.
Next feature is Proctorio can allow you to lock down
the browsers for students, disable printing and copy
paste.
Obviously, we don't want students printing out our test.
And in the past, I've had a lot of issues with students
copy and pasting answers, which is why I started
using this in the first place.
I couldn't take it anymore.
It can also perform a room or environment scan.
So not all instructors use this one,
but I started to more recently.
The room scan-- you can do it at the start of the exam.
Or you can tell Proctorio to initiate
a room scan if it might sense some suspicious behavior.
And what it will ask the student to do is take their webcam
or take their full laptop and hold it up and slowly pan
around the room.
So that way you can see their workspace and just
their general environment, make sure they don't have,
for example, a second laptop or someone else
in the room helping them.
It's just another protection that you
might want to consider.
And then second to last, Proctorio
will compile a report of suspicion levels for you.
And that's by student.
So we'll take a look at what that looks like a bit later.
And then at any time, it allows the instructor
to view student screen recordings, ID,
incident logs, video.
We have access to a ton of information.
The whole goal is to preserve the integrity of your tests,
really.
Any questions so far?
- Well, I saw some--
I looked at their website.
And there were a lot of complaints from students
that they felt like it was an invasion of privacy.
But then there were others from online students
who thought it was very simple.
So in your experience, do students
have a lot of trouble with running
the exam with using Proctorio?
- So yeah, I think there's two or three different questions
there.
So first, I understand why students
might feel a little weirded out by being recorded
while they're taking a test and having their video available.
I don't like that idea myself if that was me.
But students, I think, do understand why we're doing it.
And they do understand the purpose.
I've been using this for about three years.
And I've had some student complaints or concerns.
But I've actually had more students chime in saying,
oh, I totally get why you do this.
It's too easy to cheat in online classes.
So they do understand it.
Another thing that you can let them know
is that the instructor is the only one that has
access to their information.
Not even people at Proctorio can go in and view their video,
for example.
It's only the instructor.
They have a ton of protections on it.
So I understand the student concern.
But in my experience, I haven't had too much pushback.
And then as far as ease of use for students,
it's really pretty easy.
They set it up in like three clicks, generally.
And they don't usually have issues.
Proctorio prompts them to do everything.
So as an instructor, you don't even
need to really give them directions.
As soon as they click on your quiz,
they will be prompted to start that process.
Any other questions I can address before we move?
All right.
Just so I have an idea, has anyone
enabled Proctorio in their classes
yet in their Canvas course?
OK, maybe one or two.
So here is how you go about doing that.
Let me see.
I have a chat.
OK.
Got it.
So for Cerritos, we actually need to email Dave Gunn
before we have the ability to start using Proctorio.
He will to go in and add it to your Canvas course as an app.
So if after this you feel like this
is something you want to use and try out,
just make yourself a note to email Dave.
And just provide him the CRNs for the courses
you're wanting Proctorio for.
And then once he adds it, it's very simple to get started.
You're going to just go to your Canvas course under Settings.
And go to your Navigation tab.
And then you're simply going to move your Proctorio
application.
You'll see it on the bottom.
You're just going to drag it up to the top in Navigation.
Click Save, and then you're pretty much ready to go.
It will prompt you similarly than it does for students.
So one thing is that you need to use Google Chrome.
And that's for students as well.
Proctorio runs off of Google Chrome.
So if you or a student is trying to use it
in Firefox, for example, it'll just prompt you to use Chrome.
It'll basically give you a Click Here kind of thing.
And you can start that process.
So again, for instructors, it's really just a few clicks
to get that started.
And I do want to show you.
Everyone can see my Canvas screen now, right?
- Yes.
- OK.
So once you go through that Proctorio setup process,
some faculty might be concerned.
It will pop up here on my left-hand Tools tab.
Initially, it'll pop up there.
That's when it prompts you to add
the extension to your browser, which is pretty easy.
And as soon as you do that, it'll disappear from this view.
So if you're ready to go, the Proctorio tab here on the left
will disappear.
So don't be concerned if that happens.
That's a good thing.
You will find the Proctorio--
there's a gray shield icon at the top-right of your browser.
Your chat box may be in the way.
So you might want to move it down a little bit.
But I'm moving my mouse over it right here,
top-right of my browser.
It is a gray shield icon.
And when you do have that, that means you're ready to go.
And you can start building out your Proctorio settings
however you wish.
In my PowerPoint--
OK.
So like I mentioned, Proctorio can do a lot.
And it's really a matter of playing around
with the settings in order to find out what's best for you.
You probably want to play around with it maybe half an hour
or an hour before you actually decide what
you want to do on your test.
It's the best way to go about that.
You can also enable Proctorio in quizzes
that you already have built out or in brand-new ones.
So you have both options.
- Say that again, please.
- You can use Proctorio in quizzes
that you already have in Canvas.
Or of course, you can build new quizzes and add it that way.
So if you already have quizzes built out in Canvas,
you're able to just go in there and enable
that Proctorio feature and still use it for those quizzes.
Another thing I wanted to mention
is that, by far, Proctorio works best for quizzes
that are in Canvas itself.
Does anyone plan on using a publisher
or a third-party website for their test, by chance, maybe
like a MyMathLab or LaunchPad or anything?
OK.
If not, I'm not going to go too much into it.
There is a workaround, but it's a little confusing.
And it's not a great option.
So if you plan on offering your quizzes in Canvas,
then that's awesome.
It'll work much better for you.
So I'm going to show you some of the features.
And I'm going to go into my Canvas
and maybe build out a new quiz.
So you'll see there's some lag time.
But a Proctorio tab will appear right here in, hopefully,
a few seconds.
There we go.
So I can call this something like New Quiz.
You can, again, build it out however
you would normally in Canvas.
Proctorio doesn't have any impact on how
you're building out your quiz.
It's just that supplemental application.
So from there, you're going to scroll down to your settings.
And you're going to see this option to enable Proctorio.
So you're going to click that.
And then that'll give you the Proctorio settings tab.
And that's the same thing as this tab here.
And that's where you can really play around and see everything
that it can do.
So when you get into this view, yours
is going to look a little different from mine
because I already have some saved profiles.
So a really great benefit of using Proctorio
is that once you build out your settings how you want them,
you can save them as profiles.
So the next time you get into a different quiz,
it's like a one-click deal.
You don't have to go through the whole setup process again.
So that's why I have my settings here.
I change my setting based on what kind of test or quiz
I'm offering.
Also, for those of you who may have joined a little bit late,
if you could make sure to fill out your name and your email
and put it into the Google Doc at the link
that I just put into the chat, I'll
make sure to get this PowerPoint to you after.
So we can go ahead and look at these settings.
And again, if you have questions,
just feel free to shout out.
So first thing is record video.
Of course, if you're going to do that,
students will need a webcam.
Recording the video will record the student taking the test
so that you have access to go back and look at it after.
This is helpful if you think something
might be a little weird or if Proctorio gives you
a flag or a warning.
It's just nice to be able to go check and see
what the student is doing while they're taking the test.
I've caught students using a second laptop before.
And that's what I could see and hear when
I go back to this recording.
So students can find a way to cheat.
This isn't perfect.
But it's much better than giving them free range.
Recording audio is another option.
Of course, that just records audio in the room
that the student is in.
It's usually not a problem.
Most laptops have a webcam and audio capabilities included.
Some of them do not.
And we'll get later to what we might do if a student says
they don't have a webcam.
We'll talk about that.
You can have it record the student's screen.
So at a bare minimum, I would recommend doing that.
You can see what the student is doing on their test.
You can also, again, confirm any computer issues.
So that's a minimum.
They don't need a webcam for that one.
And then recording web traffic--
also recommended, especially if you
don't allow any new tabs or them to go to any other sites.
That's a good idea.
This Record Room button is what we talked about a bit earlier.
That'll prompt the student to turn their webcam
or maybe their whole laptop to show their room
and their testing environment, their workspace.
And that just can help you confirm that hopefully they're
not using any other devices, they don't have us
a second monitor, that kind of thing.
And then I have my lockdown options.
So first one, I would definitely recommend
this allowing only one screen because if you do not,
which I found out recently when I was working
with a math instructor--
we were setting up his Proctorio.
He did not click to use only one screen.
And he had a feeling that this student cheated.
And we went back, and we looked at our video.
And we realized that the whole time-- the student
was in there for two hours.
Her screen never changed.
It was just stuck on question one or whatever it was.
And we went back.
And we realized that's because she was using a second monitor.
And Proctorio actually kind of alerted us to that
because it records web traffic.
And we saw that she went into another site,
like a Google Chat site, where she was getting help.
So I would recommend that one-screen option
so that you have that locked down.
You can also say that you want no new tabs.
But if you do allow students to use new tabs or, for example,
a publisher website or maybe an ebook,
you can actually allow certain ones.
So you can say they can pull up anything or only links that
might be in your quiz itself.
So you can play around with that tab feature, too.
You can also require students to close all tabs
before they start their test.
That's just to confirm they don't have anything
up on their computer before they start if that's what you want.
Disable printing, clipboard, clearing cache,
and right-click--
those are all things to avoid your exam being compromised.
Of course, we don't want students to print.
Disabling the right-click helps with copy-and-paste issues.
One thing that I would not recommend clicking
is this Prevent Reentry.
On occasion, students might get kicked out for a few seconds.
That's very rare.
But if they do get kicked out and you do click this,
it means it will not allow them back in.
It means that their tech support can't even allow them in,
only the instructor.
So I've found myself that by preventing reentry,
it just causes a lot more headache.
And there's not much benefit to doing that.
So from my experience, I wouldn't
recommend using that function.
And then we have some verification options.
So you can have Proctorio verify video, audio, desktop,
and that auto ID check.
The ID check is self-explanatory.
It'll do facial recognition.
If it senses that maybe the person taking the test
isn't the one that--
isn't the person that's in the ID,
it'll just give you a little flag.
And it's an easy click.
You click, and it'll pop up with the student's face
right next to the student's ID.
And then it's up to you to compare.
I'm not sure how necessary this will be for you, especially
if you've had these students already in on-site classes.
You know who they are.
But for online-only courses, it's pretty important.
And then verifying the video and audio--
Proctorio will shoot out a report
once students have taken this.
And it will alert you of certain things.
For example, if you tell the system it's a closed-note test,
if you have one student that's doing this all the time
and looking everywhere, it will flag you
that this student was looking away from the screen 100% more
than everyone else.
It might say that they had increased audio volume.
So maybe they're sitting there talking to someone.
Or maybe they just have the TV going on.
It might be something to check.
And in-quiz tools-- so these are options
especially if you have closed-note, closed-book tests
and you don't want students really looking off the screen.
You do have the option of enabling
a calculator or a whiteboard that's on the screen.
And the purpose is so that students can use those tools
but not have to look down and off the screen
or be messing around.
They can do it right there.
So maybe if it's a math test, though,
and they have a ton of calculations,
you might want to consider letting
them use their own calculator.
But it's really a preference thing.
And then we get to our behavior settings.
So you have six options.
And behavior settings-- basically,
you're just telling the program what
you want to be alerted about.
So do you care if a student's looking away from the screen?
Do you care if there's increased volume?
And I see a chat.
What if the person doesn't have an ID?
Is there a way to provide resources,
like we can provide a periodic table?
Good question.
So on occasion, I've had students that will tell me they
don't--
maybe they had their wallet stolen
or they lost their license or something.
It's up to you.
But I have let my students use something
like a gym pass or a passport.
Or if they have nothing at all with their photo on it,
I've even have them hold up a bill that has their name on it
so I know it's actually that person.
It's up to you.
But even if they hold up a phone like this instead of their ID,
they'll still be able to continue in the exam.
But you will just get that warning.
I see, Linda, that you also have a 15-year-old in your class.
So you might be concerned.
Are you concerned about the privacy issue
or maybe that they just don't have an ID, period?
I know most high schools do give students IDs.
So maybe you could ask if they have their school ID--
would be a good option.
Homeschooled.
OK.
So they would not.
Have you seen that student before?
If you've seen that student before,
you may not even need to ID.
In that case, just ask them to hold up something
so that the webcam will see that at least they
tried to holding up an ID.
Tell her to hold up a calculator or something.
And you'll just have talked about that before.
So that would be my recommendation.
And then providing resources like you do in class--
that's a good question, too.
You might want to use--
thinking.
You can maybe put it as an attachment in the test.
And then just make sure not to lock students out of new tabs
is what I think might be best there.
So hopefully that helped.
If not, I can give more clarification.
Talking about the settings again, there are six options.
I usually go with Custom.
But based on which one you choose, if you go down here,
it'll change these for you.
So if you go with recommended settings and you go down here,
this is what it would recommend.
These are the things that the program will alert you
of in the Proctorio report.
So the student has excess mouse movement or scrolling,
increased audio levels or head eye movement.
If it senses maybe there is another person in the room
or maybe they take much longer or much quicker
than most other students, it will alert you
about those things.
If you go with something that's more lenient,
it's not going to alert you as much.
And then you scroll down here again.
So the only things it will alert you of
are these kind of things.
Why not leave the room?
Where's leave the room?
Oh.
Yeah, I would recommend clicking that.
I guess on their standard settings or the recommended,
that is not clicked.
But again, you do have that custom option.
So you can play around with these.
If you have it open note, it's not
going to alert you of head and eye movement
because you're telling it you're basically expecting that.
But again, my favorite--
I like to use Custom.
And that's so you can change the settings however you want them.
And then you save your profile.
And you'll be able to access them later.
So if you did Custom, you can say that, yes, you don't--
you want to know about this stuff.
But maybe you don't mind them navigating away.
And you want to see when they leave the room.
But you're not concerned about the head and eye movement.
So however you want to set that up, you can definitely do that.
And then I see another chat about solving math problems
on a separate paper.
That one is a bit of a challenge.
It's kind of a special case.
There's a few things that you might be able to do.
One might be to have students take the test on paper,
work out things on paper.
But then maybe use a cam scanner feature
on their phone, which-- they would
have to get out their phone.
But they could upload attachments.
The math ones are always tricky.
So if you want to strategize, we can maybe do that after.
After you have everything set how you want,
you're just going to click this Create New Profile key.
And then you're going to save it.
So from then on, when you go into any quiz,
your settings will be saved.
And you'll easily-- you'll just be able to click.
You'll call that profile something, maybe
like Midterm Exam Settings.
And once you go into another test,
if you want those same settings, all you have to do
is click that one button.
Click Save, and then you don't have
to mess with any of this, which is nice.
So when you save your settings or your profile,
it'll look like this.
So for my new test, if I wanted to use my old settings that
were here, all I have to do is click that, hit Save,
and then I'm done.
Any questions so far?
OK.
So I do want to talk about some considerations and best
practices for when you might start using Proctorio.
So first thing to note is that just like we're
probably a little nervous using Proctorio for the first time,
our students are probably nervous, too.
It's new to them.
They haven't done it before.
So we want to make sure that they feel comfortable.
We already know they're going to be a little stressed
out from taking a test.
But the easier we can make it for them beforehand,
ease their anxiety about using this new program, the better.
So I recommend building out just like a one- or two-question,
maybe a one-point practice quiz using Proctorio
so that students can actually take
that before they go into a high-risk exam,
something big like a midterm or a final.
So if you just set something up in Canvas,
call it Proctorio practice, then students
can play around with it.
And it also gives you an opportunity
to play around with it, see what you liked,
see what you wanted to change for next time.
It's really good for the trial and error kind of thing.
So that has been helpful for me before.
Also on the same take it as providing students maybe
a certain ease about this--
is to provide an FAQ message or an announcement.
And I have a sample of that I can share with you at the end.
My Coastline librarian has also created a two-minute student
perspective video of Proctorio.
And again, I'm going to share this PowerPoint with you
so you'll have the link.
I'll send you the video as well.
But it gives students a really quick overview
of what to expect and then shows in their view
what Proctorio will look like.
So you're definitely free to use that as well.
I embed it into my Canvas course so
that they can just click Play.
And I think it helps ease students' anxieties a bit.
Next, of course, you do this--
I think we all do this in person in classes,
if not also on paper-- but just providing
really specific instructions about what students
can and can't use on the test.
Again, since this is a new environment--
they're online.
They don't have you in front of them--
make sure to spell out, you can have notes.
Or you're not to have notes or a book or anything out.
Just be very clear about it so they know what you expect.
And then if you do use closed-note, closed-book tests,
and you think it might be appropriate,
consider using that calculator tool
just so that students won't have to look off the page.
It'll just maybe save you some time
in going back and reviewing flags.
So those are kind of my tips.
I also have some cautions.
So this I've learned from experience.
Once one student has taken a proctored exam,
you're not able to change the settings
for any other students.
So once you get your settings how
you want them and you distribute the exam for students to take,
you're kind of stuck.
So if a student takes it and you think,
oh, I forgot to require the video,
well, you can't require the video
for any of the other students in that same test.
So just try to be careful before you release it to students
because you're stuck with the settings
after the first one has taken it.
You want to include in your exam directions
some text about students needing access codes.
So this isn't something that is made clear anywhere.
But if a student doesn't have Proctorio enabled correctly,
Proctorio will say something like, you need an access
code to access your test.
Get it from your instructor.
So I guarantee you when you use this, maybe from a student
or two in your class, they're going
to send you a message saying, hey, I need an access code.
The answer is, you don't need an access code.
That just means that your Proctorio
isn't enabled correctly.
So I'll refer students to Proctorio tech support
if they need more help.
They have a good tech support team chat.
Students can chat, or they can call in.
But if you give the student an access code,
what you're allowing them to do is bypass Proctorio completely.
So you don't want to do that unless, for whatever reason,
you're allowing a certain student to not use Proctorio.
So even though I promise students will ask you and tell
you that they need an access code,
your answer is that you don't need an access code.
Just make sure your Proctorio is enabled and updated.
So that's a really big one.
Put it in your exam directions for sure.
I have wording for you at the end of this
if you want to use it.
But I know you'll hear that.
And then Proctorio works best for exams in Canvas.
And I think everyone in this workshop
said they planned on using the Canvas quizzes.
It is possible for a workaround if you
are planning on using a publisher
site or a third party.
But it's definitely not as streamlined.
So I'll send directions for how to do
that in my follow-up email.
But for now, I think I'll go ahead and skip over that.
And then, Linda, I see your chat about giving them
a shortened time limit since they have to contact them.
So that time that they're spending with tech support
isn't part of their exam time.
Proctorio won't let them actually
start their test until they've gone through the checks.
So until they have their webcam enabled and their audio,
it will never take away test time
before they get into the test if they
need to talk to tech support.
And then another question about, how
is Canvas quiz for long answer?
So just using Canvas quizzes in general,
Proctorio doesn't have anything to do with that.
But in Canvas, you can do a bunch of different things
for tests--
multiple choice, the true-false.
You can do essay questions.
You can do, I think, matching.
You can do a ton of different things.
So that's really not a Proctorio thing.
But Canvas-- definitely, yes.
I want to show you what to expect when you
get the Proctorio gradebook.
So after a student takes a test, their activity will be logged.
And you'll get access to this Proctorio gradebook.
This is totally different than the Canvas gradebook--
two separate things, nothing to do with each other.
It's just called "gradebook" too.
So to access it, you just go into your quiz.
And then under Speed Grader, you'll
see this pop-up now called View Proctorio Gradebook.
You click it, and then this is what you're going to see.
The thing I look at most--
and I promise I'm not looking at five hours of student videos
after my students take a test.
I'm just really going in there to look at the ones
that might be suspicious or that might
come with these red indicators on their behavior preview.
So Proctorio will give you suspicion levels, how likely
they think that a student--
it is that a student may have cheated.
Anything that's red I would recommend reviewing.
If this was my class and I see these two greens at the bottom,
I probably wouldn't even open their exam attempts
or look into anything.
That's just me.
It depends on the instructor.
If a student has a suspicious ID,
it will come up with a little icon to the right.
And then this is the general overview.
You can also expand by student.
So I wanted to go look into this guy a little more,
I would click.
And then it gives you an expanded version.
It'll look something like this.
So what we have is a full video recording
of my student taking the test.
I can click through here on the timeline to wherever I'd like.
It also gives you kind of a timeline of the student test.
And any time there's a suspected incident,
I guess-- so maybe if a student looks off the screen.
Or maybe there's a noise in the background.
On that timeline, it'll give you little bars, like a red bar.
So it's easy to nail down the points
that you might want to look at.
You can't see that in this view.
But the side by side--
I have a student taking the test and then their screen recording
as well.
And you have all these different view options here.
So this is just their--
this first icon on the right.
Again, your chat box might be covering it.
So if you want to move your chat box to the bottom,
you'll be able to see it a little better.
But they have their--
you can look at their webcam view.
This is going to be the room scan.
You want to make sure they're not doing anything weird.
This is their screen recording.
You have access to their location and the incident log.
And then I mentioned before about the ID.
If you click this ID tab, it will come up
with the student, this photo of a student, and then their ID
right next to it.
And you can compare those.
So it's a really robust system.
And you have a lot of options with how to use it.
Any questions about the Proctorio gradebook?
OK.
I get a lot of what-ifs from faculty and from students.
So I want to talk about those briefly.
What if one of my students can't use
Proctorio for whatever reason?
There's different reasons that you'll hear.
So something to keep in mind is you can
let students bypass Proctorio.
Again, this is totally up to you when and if you do that.
But it is an option.
I will send you the link to, again,
this Sylvia's Resource Hub.
It's pretty easy to be able to do that for a student.
You just basically go, and you uncheck one of the boxes.
And then you provide the student the access code.
So remember, any time you provide an access code
to a student, you're allowing them to bypass the Proctorio
requirements.
[DOG BARKING]
Sorry.
Those are my dogs barking.
My husband's supposed be in control of them, but we'll see.
If a student doesn't have their license, we covered that one.
Hopefully they have something else
they can use in place, like a gym pass or a school ID.
If not, they'll still be able to take the test.
But you will get flagged that maybe whatever they held up
was a suspicious ID.
If your exams are open-book, remember that you probably
want to use that open-note setting
on the behavioral settings.
And this is a big concern of faculty usually.
Will Proctorio kick a student out
if they're suspected of cheating?
So the good news is Proctorio will never kick a student off.
So that's something students also worry about.
They'll say, oh, I got nervous on my test
because I had to get up to get a tissue or something.
They're scared they're going to get kicked out.
But you can let them know that it won't kick them out.
It'll just give you a flag that something
might need a second look at.
And then this question, actually, I
would have answered differently probably three weeks ago.
But if a student doesn't have a webcam--
so most laptops come with webcams.
And that's the good news.
Some of them don't.
Mine actually does not.
It used to be, like three weeks ago,
you could find one on Amazon for maybe $15, like really cheap.
Now because everyone's going remote, if you go to Amazon
and try to find a webcam, they could be like $80.
And it might take two weeks to ship out.
So it is an issue now that we didn't have before.
What I tell students, though, is check around
with their friends or family.
Maybe see if they can borrow a laptop that
has a webcam for their tests.
Usually they'll know someone that they can borrow from.
If they tell you absolutely, no, I
don't have that, I know more and more schools now
are trying to set up loaner programs for either Chromebooks
or for webcams.
And I'm not sure if Cerritos has done anything with that
if they have that option.
But it's something to check into.
So I would encourage us to be sensitive about the webcam
thing just because students don't
have as much access as they had a few weeks ago because they're
in short supply.
So if you find it to be an issue with like five
of your students in a class, maybe you
want to consider not requiring the webcam,
especially for maybe your first test.
But it's really up to you.
So that's the best I can do on the webcam question.
And then I'm almost done here.
But I did want to send you copy-paste wording.
Again, I'll get this out to you this evening in an email.
Remember, we talked about the access code warning.
Definitely put this in your test.
And I promise, even though you're going to bold it
and you can highlight it, you're still
going to get the same question from students several times.
But try to avoid that.
And you can put this wording in there.
And then this is a sample of my exam directions, too.
So I do let them know that they're
going to be remotely proctored.
They're going to have to show their ID.
They may be asked to perform a room scan.
I tell them a little bit how to do that
even though they're prompted.
And then, again, I tell them they
can use things that are printed out,
but not any online resources.
And then, again, just in case, I put the access code
warning a second time.
So feel free to use this if you'd like.
I'll have it for you.
And then earlier we talked about maybe
sending a message or an announcement
to students with some FAQs.
Based on my experience, these are the ones I get the most.
Specifically, this is the one that students
are concerned with often.
Is someone watching me take the test?
So they think that there is some human
on the other end of this cyber world watching
them take the test.
Let them know that definitely not.
No one's watching you.
You are being recorded, but I'm really the only one
that has access to that.
No one else can see it.
Let's see.
Yeah.
Those are some of the main questions I get.
So I thought I would share that with you as well.
And that's about all the info I have for you as of now.
I hope that helped a bit with learning what Proctorio can do
and how you can use it.
I'll open it up to questions.
And I'll make sure to stay on here.
If you have not typed into the Google Doc yet,
just please make sure you have your name and email in there.
I sent the link again.
And Linda, I see, what do you do with the files?
I'm assuming you mean with the Proctorio
reports or that information.
So it's always there.
It's not going to go away, that Proctorio report.
I have had to penalize a few students
in the past for cheating where it's been very obvious,
and I have recorded evidence of it.
So in that case, I will give students a zero on their exam.
I'm not sure the procedure at Cerritos.
But at Coastline, I report them to the dean of students.
They usually have a meeting to talk about academic honesty
and how to avoid that in the future.
The nice thing about Proctorio is
you do have access to this evidence of cheating.
It's pretty easy to download the video file, for example,
or send a copy of a screenshot or an incident log.
So you have access to all that, which is nice.
And yeah, I was well supported.
I think, unfortunately, I don't think students are disciplined
quite enough sometimes.
So in my experience, they had a meeting
with the dean of students.
They were told not to do that again.
It goes on their record as a warning.
But because we have access to this evidence,
and it's not just us having a suspicion,
we have more to go off of.
I imagine that administration might be more willing and able
to back us on any claims that we have
where a student might be dishonest.
Any other questions I can help anyone with
or if you want to talk about specific strategies, anything
like that?
- Well, I just typed into the attendance thing.
And now I'm stuck in that screen.
How do I get back to the--
all I see is you, and chat's gone.
- Oh, the chat's gone.
If you hover over your Zoom tab, you
might be able to get back to it.
- OK.
But it says it's launching.
Never mind.
Oh, there we go.
Thank you.
- OK.
All set.
Anyone else?
So see Carol, Susan, Kelly, Jessica, Ken, Linda, Whitney,
Tomoko.
Any other questions from you guys?
Anything I can help with in the meantime?
OK.
So if not, if you want to head out, that's great.
I will send a follow-up email with this PowerPoint
and some helpful video links and also the recording.
- Hi.
Sorry.
I had a question.
- Oh, sure.
Yeah.
I'm going to stay off-- or I'm going to stay on for a while,
but just for those of you who want to head out.
But yeah, question.
- Because I have a national exam I
have to proctor for my students, I'm just curious if--
because I know that Proctorio is within Canvas.
And I'm just wondering if I'm able to proctor
students using a different database
or a different platform.
- OK.
So the answer to that is technically yes.
It's kind of confusing, and it's really not streamlined.
But there is a way to do it.
And in my follow-up email, I'll send you--
I have a math instructor at my school who uses MyMathLab.
So it's the same kind of deal.
He uses Proctorio.
But then alongside, he has that test that's not in Canvas.
Basically, you have to set up maybe a one-question quiz
in Canvas and then give students instructions
for exactly how to do this.
So they're going to leave Canvas, go to this other site
while their Proctorio is going, take the test in there,
and then come back to Canvas and close it out.
But I'll make sure to get you that information
and specific instructions in my follow-up email.
It's possible but kind of confusing.
- Oh, OK.
That's great.
- Anyone else?
- Yeah.
Stacy, this is Ken.
I missed the first 10 minutes.
I apologize.
But do you put in--
when you make a quiz in Canvas, can I
put in an Excel spreadsheet with questions,
and then they have to type in their answers and save it?
- So that's going to be a similar answer that I gave--
I think that was Jessica.
So you can do that.
But since they're going to have to leave
Canvas to go into Excel, it'll be a little more complicated.
But keep an eye out for the directions
I'm going to send after this.
And hopefully that will be helpful.
- Oh, so I cannot upload a test into Canvas, then?
- If they're using Excel, I'm not sure that would work.
- OK.
So I'd have to type the exam out.
OK.
- Yeah.
It's possible.
The more that you can do in Canvas
as far as Canvas testing--
if you can put everything into a specific Canvas quiz,
that's totally the best.
But there are some workarounds for other things.
- Yeah.
In Canvas quizzes, you have to type in the questions
individually.
- Yeah.
So if you want to strategize, we can come up with something
maybe later via email to make it work
where you can use Proctorio and Excel at the same time.
It's just not going to be quite as smooth
as if everything was in Canvas.
- OK.
- Anything else?
- Yeah.
Are we ready to go if Dave Gunn loaded one class in Canvas?
Are we OK to use Proctorio?
- Yeah.
If Dave loaded that up, you should be all ready.
I don't know how early you got to this workshop.
But this is how you do it.
I think my screen is still recording.
So once Dave adds it to your course,
you are going to see that in the Navigation tab.
You'll see the Proctorio tab at the bottom
when you're in Settings and Navigation.
You're just going to pull it up to the top and click Save.
- Thank you.
- No problem.
Anything else from anyone?
- No.
Thanks very much.
This was very helpful.
- Oh, awesome.
My pleasure.
Feel free to email me.
Reply to the email I'm going to send.
I'm not exactly Proctorio tech support.
But if you have any teaching-specific questions
or want to talk about strategies or anything like that,
I am happy to help.
- Hey, Stacy.
Real quick, did you get my email?
Am I putting it in the wrong spot?
Carol Caminiti-- did you get it?
I don't know where--
- I haven't checked my email.
But did you put it into this Google Doc?
- Oh, do I have to open that?
Is that what I do?
- Yeah.
If you could-- that's just easier for me.
If you click on that link, it'll take you to a spreadsheet.
- OK.
Got it, I think.
It's supposed to open up.
OK.
- Yeah.
And then I'll make sure that I send everyone
on that list the PowerPoint, the video recording,
and then some other wording that might help you.
- Thank you so much.
- Sure.
Linda, I see your question about saving an exam profile.
It should come up for all of your classes.
So once you do it for one--
maybe you call it like Midterm Settings--
when you go into another class, you should see that there.
So you shouldn't have to go in and do
that same thing for each class.
Yeah.
It's pretty user-friendly for instructor and for student,
too.
It shouldn't be too scary.
But it can do so many things.
So I just really recommend playing around
with the settings and definitely giving students
a practice quiz.
And not only does that help them,
but it helps us figure out what we might want
to change for our actual test.
Or you can even go play around with video recordings
and just learning how to navigate the system.
- Stacy, can we take the practice quiz ourselves?
- That one is kind of tricky because your role
in Canvas in your course is the instructor.
I believe maybe Dave might have to create also
a student account for you.
So there may be a way.
But I think Dave would have to change your role in Canvas
or give you a second role.
- Can't he use the test student?
- You can't, actually.
So if you go in and use the student view
and you try to take the quiz as a student, it'll basically say,
this test uses Proctorio.
But you're not using it now.
So it really doesn't give you the full student view option,
unfortunately.
But it would be a good idea maybe to ask Dave to--
maybe you can be added in your own class
as a student in a different role.
Or I've heard of other faculty adding their colleagues
as students and having their colleagues take
their test as a student.
So that might be an idea, too.
- I think he can manual add him himself as a student.
Canvas gives you the option to manual add.
- OK.
Yeah.
You can try that out.
It also depends on the school, I think.
I haven't had luck doing that myself.
But it might be a little different for Cerritos.
And anything else?
OK.
Well, thanks for joining me.
I hope that was a bit helpful.
Again, I'll send out the recording
if you want to watch any parts a second time.
Feel free to email me again.
And everyone have a good weekend.
- Thank you, Stacy.
- No problem.
My pleasure.
- Thanks.
Bye.
- Bye.